Grant Reporting Guidance

FAFCC will collect progress updates from grantees through three narrative reports.

• First Narrative Report: due Wednesday, January 15, 2025
  (reporting period July 1 to December 31, 2024)
• Second Narrative Report: due Tuesday, April 15, 2025
  (reporting period January 1 to March 31, 2025)
• Third Narrative Report: due Tuesday, July 15, 2025
  (reporting period April 1 to June 30, 2025)

Grantees are encouraged to review the NOFAs and participate in the informational webinars (see below) prior to completing reports. All reports must be submitted in Salesforce, but a preview of the report questions can be found here .

Salesforce Portal

   Expenditure Documentation

Expenditure documentation is required with the submission of all Narrative Report and should include expenses for each awarded budget categories (invoices, pay stubs, receipts, Quickbooks export, etc.).

   Patient Services and Annual Valuation Report

The Patient Services and Annual Valuation Report is required at the end of the grant cycle and will be collecting data from July 1, 2024 to June 30, 2025. FAFCC is required to provide the Department of Health with a report that documents the number of clients served by member clinics, the types of services provided, and the number of appointments per client.

The Patient Services and Annual Valuation Report is due Tuesday, July 15, 2025. (Coming soon)

   Report Scoring

Each Narrative Report will be scored on a 30-point scale. The Patient Services and Annual Valuation Report will be worth an additional 10 points, for a total of 100 potential points for the grant cycle. This aggregate score will guide funding decisions for the next grant cycle.

Scoring Rubric

   Reallocation Request

Grant funds were awarded into budget categories. Grantees may request a reallocation of funds to better achieve their objectives and meet the June 30, 2025 spend-down deadline. (Requests are needed for budget category shifts but not for line-item expenditures within a category.)

All requests must be submitted through the Salesforce portal and approved by FAFCC. 

• Go to "My Request," click "View" for the appropriate Grant Program
• Select "Assistance," and choose "Reallocation"
• Complete all applicable fields and e-sign.
• Click "Next" to submit your request.
• Upon approval, grantees will receive an addendum confirming changes to their grant agreement.